The AFAR Media Trip to Colombia Sweepstakes

Official Rules



SWEEPSTAKES ENTRY PERIOD: The Trip to Colombia Sweepstakes (the “Sweepstakes”) begins at 12:01 AM Pacific Time (“PT”) on Monday, July 20, 2015 and ends at 11:59 PM PT on Monday, August 3, 2015.

ELIGIBILITY: The Sweepstakes is open to legal residents of the 48 contiguous United States, including the District of Colombia, age 21 or older at the time of entry. Void in Alaska, Hawaii, Puerto Rico, outside the U.S., and wherever else prohibited by law. Employees of AFAR Media (the “Sponsor”), Oak73, Soludos, LLC, Brit Media, Inc., G Adventures, and their respective subsidiaries, affiliates, advertising and promotion agencies and marketing/prize providers (collectively, “Sweepstakes Entities”), and the immediate family members of, and/or those living in the same household of each, are not eligible to enter. Sweepstakes is subject to all applicable federal, state and local laws and regulations.

ENTRY: To enter, visit and follow all entry instructions to complete the entry form in its entirety and submit (the “Online Entry”). Online entries must be received between Monday, July 20, 2015 at 12:01 AM PT and Monday, August 3, 2015 at 11:59 PM PT (the “Sweepstakes Entry Period”). Online entrants are subject to all notices posted online including but not limited to the Sponsor’s Privacy Policy.


Limit one (1) entry per person or email address per day regardless if entrant has more than one (1) email address. In the event of a dispute, Online Entries will be deemed to have been submitted by the Authorized Account Holder of the email address submitted at the time of entry. “Authorized Account Holder” means the natural person who is assigned to an email address by an Internet access provider, online service provider, or other organization that is responsible for assigning email addresses for the domain associated with the submitted email address. Any entrant may be required to show proof of being the authorized account holder to Sponsor’s satisfaction.


PRIZE/APPROXIMATE RETAIL VALUE (“ARV”)/ODDS: One (1) potential Grand Prize winner will be awarded a trip for winner and one (1) guest to Colombia. The Grand Prize trip includes:

  • Two (2) places on a guaranteed departure of a “Colombia Express” trip (SMCQ) by G Adventures
  • Roundtrip economy airfare for winner and guest from a major airport nearest winner’s residence as determined by the Sponsor with a maximum total aggregate value of $1,500, including airline taxes and fees


Trip must be booked before December 31, 2015 and depart before July 31, 2016, provided that a minimum of four paying passengers are confirmed on such departure (to be confirmed with G Adventures by the winner at time of booking). Winner will be provided instructions on how to book prize trip, and G Adventures must agree to the chosen departure dates.


Total ARV of Grand Prize: $4,698.


Odds of winning will depend upon the total number of eligible entries received.

RANDOM DRAWING: The winner will be selected in a random drawing on or about Monday, August 17, 2015 from among all eligible entries received, by an independent agent of the Sponsor whose decisions are final.

Grand Prize winner will be confirmed via email and/or phone, and will be required to sign and return, within seven (7) days of notification, an Affidavit of Eligibility, a Liability Waiver, a W-9 Form and where allowable, a Publicity Release (collectively, “the Releases”). These Releases will require the winner to furnish his/her Social Security Number for the sole purpose of tax reporting, as required by law. Travel companion of winner must be at least 21 years of age and will also be required to sign a travel liability waiver. Noncompliance may result in disqualification and an alternate winner may be selected. The prize will be awarded within approximately 45 days after the winner is verified.

If a prize notification or prize is returned as undeliverable, it will result in disqualification, and the prize will be awarded to an alternate winner in a separate random drawing. If a winner is otherwise eligible under these Official Rules, but is nevertheless deemed a minor in his or her state of primary residence, his/her prize will be awarded in the name of his/her parent or legal guardian who must execute the Releases on the minor winner’s behalf. If Releases are returned as undeliverable or if the selected winner cannot accept or receive the prize for any reason, or he/she is not in compliance with these Official Rules, the prize will be forfeited and an alternate winner may be selected in a separate random drawing.

PRIZE CONDITIONS: Prize applies to the listed itinerary only, and excludes optional or additional services such as any airfare not expressly included in the itinerary or prize, transfers, pre/post-tour accommodation, ‘My Own Room’, insurance, amendments, vaccinations, and all incidentals, meals, gratuities, taxes, fees, levies and transportation not expressly included in the itinerary. All travel related expenses including but not limited to transportation to and from home, airfare costs exceeding the aggregate total specified herein, taxes, gratuities, incidentals, upgrades, insurance, service charges, airport surcharges, departure taxes, hotel, resort or property fees, food & beverage and excursions not specified in the prize and personal expenses including but not limited to telephone/Internet charges and gift shop purchases are the sole responsibility of prize winner. Winner and travel companion must travel on same departure, trip and itinerary. Winner and travel companion must have valid photo ID, passport, and any other required documentation prior to departure. Trip elements and travel are subject to availability, are valid on new bookings only, may not be combined with any other offer or discount, and are not eligible for “Lifetime Deposit” nor “Guaranteed Departure”. Once any ticket has been issued, the origin and destination cannot be changed. Frequent flyer mileage accumulation, use of e-upgrade certificates, and stopovers are not permitted. Promotional pass recipients may be held liable to the airline for failure to adhere to the restrictions and conditions of travel applicable to their tickets or for the fraudulent use of those tickets. The airfare ticket(s) is for one-time use only, and only for the winner’s and guest’s personal use. It may not be distributed or sold, or otherwise used for commercial or personal gain, other than for the purpose for which it is intended. G Adventures reserves the right to modify or cancel the airfare component of the prize at their discretion. Any violation of these conditions may be subject to cancellation of the airfare component of the prize, of any booking made using the airfare component of the prize, and/or to any legal or other recourse available for the recovery of damages suffered or costs, expenses or loss incurred as a result of such prohibited use. Prize is subject to the winner agreeing to G Adventures’ booking terms and conditions, available at Winner and guest are solely responsible for mandatory medical insurance as required for participation in the trip, in an amount no less than USD$200,000 and covering medical, evacuation, and repatriation while travelling.

Actual retail value of Grand Prize may vary depending on point of departure, travel dates and fare/rate fluctuations; any difference in the value of the prize as stated herein and value at time of prize notification or awarding, if any, will not be awarded. All reservations will be made by an agent of the Sponsor. All hotel reservations are based on availability and all holidays may be excluded. Accommodations are subject to availability at time of reservation. Blackout dates, advance booking requirements and travel restrictions may apply. Availability is subject to factors such as weather, seasonality and space availability. Reservations are subject to availability. If weather affects the ability for winner and his/her guest to redeem any portion of prize during the scheduled date and time, then the Sponsor shall have no further obligation to the winner and/or guest other than to supply the remaining elements of the prize package minus the unused portion of prize. If for any reason whatsoever, winner and/or guests are unable to travel after all travel arrangements have been made and paid, the Sponsor shall have no further obligation to the winner. If Grand Prize is forfeited prior to Sponsor finalizing and paying for travel, and there is sufficient time to notify an alternate winner, the prize may be awarded to an alternate winner in a separate random drawing from among all non-winning eligible entries. Winner and guest are responsible for obtaining the proper travel documentation (e.g., valid photo ID and/or passport) and vaccinations prior to travel. Winner’s guest must be legal U.S. resident, 21 years or older and must complete and return a Liability/Publicity/Travel Release prior to travel as noted above.


Grand Prize winner and guest acknowledge and agree that they are responsible to ensure his/her eligibility to travel internationally, if applicable, their proper and lawful eligibility to enter the country or region where the prize trip will be held, and to re-enter their country of resident, and represent and warrant to Sponsor and G Adventures that they posses or are able to procure a valid passport for the duration of the trip, if necessary, according to current international travel law. Passport and visa procurements will be the sole responsibility and for the sole account of the Grand Prize winner and his/her guest. If Grand Prize winner is unable to attend their prize Tour due to passport, entry or other legal or regulatory restrictions, they shall be deemed to have forfeited the Grand Prize and Sponsor and G Adventures shall not be liable for any damages resulting from such inability to attend. The winner and their guest are responsible for any surcharges or service charges if applicable.


Prize is not redeemable for cash. Prizes are non-assignable or transferable. No substitution is permitted except if prize is unavailable, in which case a prize of equal or greater value will be awarded. No cash in lieu of prizes and no exchange or substitution of prizes, except at the sole discretion of the Sponsor. Any other incidental expenses on prize not specified herein are the winner’s sole responsibility.


Winner is responsible for all federal, state, local and income taxes associated with winning the prize. Winner will be required to furnish his/her social security number for the sole purpose of preparation of any tax forms as required by law. Except where prohibited by law, entry and acceptance of prize constitute permission to use winner’s name, prize won, hometown, likeness, video tape, photographs, and statements for purposes of advertising, promotion and publicity (including online posting) in any and all media now or hereafter known throughout the world in perpetuity, without additional compensation, notification or permission.

Winner acknowledges that the Sponsor and all other businesses involved with this Sweepstakes and their agents do not make, nor are in any manner responsible for any warranty, representations, expressed or implied, in fact or in law, relative the quality, conditions, fitness or merchantability of any aspect of the prize being offered, except that each merchandise prize shall be subject to its manufacturer’s standard warranty (if any).

GENERAL: Participating entrants agree to these Official Rules and the decisions of The US Sweepstakes & Fulfillment Company and the Sponsor, and release the Sweepstakes Entities, and their affiliated companies, and all other businesses involved in this Sweepstakes, as well as the employees, officers, directors and agents of each, from all claims and liability relating to their participation in the Sweepstakes, and the acceptance and use/misuse of the prize offered. Winner assumes all liability for any injury or damage caused or claimed to be caused by participation in this Sweepstakes or use/misuse or redemption of the prize, regardless of the cause of such injury, damage or loss. Sponsor is not responsible for any typographical or other error in the printing of the offer, administration of the Sweepstakes or in the announcement of the prize.

Although subsequent attempts to enter on a given day may be received, only the first complete entry received from a particular entrant will be eligible; subsequent attempts by the same person to enter, including entries submitted with an alternate wireless telephone number, will be disqualified.

If for any reason this Sweepstakes is not capable of running as planned due to an infection by a computer virus, bugs, tampering, unauthorized intervention, fraud, technical failures, or any other causes beyond the control of the Sponsor which corrupt or affect the administration, security, fairness, integrity, or proper conduct of this Sweepstakes, the Sponsor reserves the right at its sole discretion, to disqualify any individual who tampers with the entry process, and to cancel, terminate, modify or suspend the Sweepstakes, at which time, Sponsor will conduct a random drawing from among all eligible entries received at the time of the Sweepstakes termination. The Sponsor assumes no responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to, or alteration of, entries. The Sponsor is not responsible for any problems or technical malfunctions of any telephone network or telephone lines, computer on-line systems, servers, or providers, computer equipment, software, failure of any e-mail or entry to be received by the Sponsor due to technical problems, human error or traffic congestion on the Internet or at any Web site, or any combination thereof, including any injury or damage to participant’s or any other person’s computer relating to or resulting from participating in this Sweepstakes or downloading any materials in this Sweepstakes. Sponsor is not responsible for incompatibility of entrant’s hardware, software or browser technology.

In the event of a dispute over the identity of an online entrant, entry will be deemed submitted by the “Authorized Account Holder” of the email address submitted at time of entry. Authorized Account Holder means the natural person who is assigned to an email address by an Internet access provider, online service provider, or other organization that is responsible for assigning e-mail addresses for the domain associated with the submitted e-mail address. Sponsor may ask any entrant or potential winner to provide Sponsor with proof that such party is the authorized account holder of the wireless phone associated with the entry. Entry materials/data that have been tampered with or altered, or mass entries or entries generated by a script, macro or use of automated devices are void. The Sweepstakes Entities are not responsible for: (i) error, omission, interruption, deletion, defect, delay in operations or transmission, theft or destruction or unauthorized access to or alterations of entry materials, or for technical, network, telephone equipment, electronic, computer, hardware or software malfunctions of any kind, or inaccurate transmission of or failure to receive entry information by Sponsor on account of technical problems or traffic congestion on the Internet or at any web site or any combination thereof; or (ii) any injury or damage to entrant’s or any other person’s computer related to or resulting from participating in the Sweepstakes. By participating in the Sweepstakes, you (i) agree to be bound by these official rules, including all eligibility requirements, and (ii) agree to be bound by the decisions of Sponsor and the independent sweepstakes administrator, which are final and binding in all matters relating to the Sweepstakes. Failure to comply with these official rules may result in disqualification from the Sweepstakes. Sponsor reserves the right to: (i) permanently disqualify from any Sweepstakes it sponsors any person it believes has intentionally violated these official rules; and (ii) withdraw the online method of entry if it becomes technically corrupted (including if a computer virus or system malfunction inalterably impairs its ability to conduct the Sweepstakes), and to select winner from among all eligible entries received prior to withdrawal.


DISPUTES: Except where prohibited, entrant agrees that any and all disputes, claims and causes of action arising out of, or connected with, the Sweepstakes or any prize awarded shall be resolved individually, without resort to any form of class action, and exclusively by the appropriate court located in the state of California. All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, entrant’s rights and obligations, or the rights and obligations of the Sponsor in connection with the Sweepstakes, shall be governed by, and construed in accordance with, the laws of the state of California without giving effect to any choice of law or conflict of law rules (whether of the State of California or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than the state of California. The remedy for any claim shall be limited to actual damages, and in no event shall any party be entitled to recover punitive, exemplary, consequential, or incidental damages, including attorney’s fees or other such related costs of bringing a claim, or to rescind this agreement or seek injunctive or any other equitable relief.

PRIVACY: By entering and providing the required entry information, Entrants acknowledge that the Sponsor may also send information, samples or special offers it believes may be of interest to Entrant, or other information or goods offered by its marketing partners. Personal information collected from online entrants is subject to the Sponsor and Oak73, Soludos, LLC, Brit Media, Inc., G Adventures Privacy Policy, which can be found at,,,, and, respectively.

OFFICIAL RULES REQUEST: To request a copy of the Official Rules, see, or send a self-addressed, stamped envelope by August 3, 2015, to: AFAR Media Trip to Colombia Sweepstakes Official Rules Request, PO Box 24566, Rochester, NY 14625-0466.

WINNER CONFIRMATION: For a written confirmation of the winner (available after 08/17/15), send a stamped, self-addressed envelope (no later than 09/15/15), to: AFAR Media Trip to Colombia Sweepstakes Winner Confirmation Request, PO Box 24566, Rochester, NY 14625-0466.

SPONSOR: AFAR Media, 130 Battery St, San Francisco, CA 94111.